Outsourcing our Document Management Needs
Posted by Mel on October 21, 2009
One of the most earth shattering things that I learned early on in my entrepreneurial career is that I couldn’t do everything myself. It is one of those common pitfalls most business owners fall into – you want to be superman, when really you just can’t effectively run your business if you do that. It was a hard lesson, but a valuable one to learn.
So when it came to deciding what to ask the document management software vendors what I needed, it was really only going to come down to one thing: I didn’t want to have to do all the work myself. I was sure that someone would have a document imaging service that could handle converting all of our paper documents to a digital format without us using our time to do it.
After talking to a number of companies about my needs, I was able to find one that seemed to be able to meet my needs without costing an arm and a leg. Money wasn’t a big concern, but at the same time, I didn’t want to pay more than I needed for the service.
Over the course of a weekend, they were able to scan all of our business documents and port them to a digital format. Not only am I looking forward to being able to search on the information, but I also like the fact that we will be a little more environmentally friendly. Now, all we have to do is train the staff on the new system and we will be ready to go – that will take about a week or so.
Sean - A Software Cautionary Tale said,
I agree with outsourcing but I will remind you to be very, very careful. A friend of mine was outsourcing to a document imaging service, who outsourced its own work to a company in India. Sounds like an awesome idea. Except my buddy accidentally left some of his source code and barcode information in a certain group of documents. Of course the reputable domestic company did not do anything with the data… but the Indian one. Another story. Be careful of who you use, who they use and what you send.
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