So when it came to deciding what to ask the document management software vendors what I needed, it was really only going to come down to one thing:  I didn’t want to have to do all the work myself.  I was sure that someone would have a document imaging service that could handle converting all of our paper documents to a digital format without us using our time to do it.

After talking to a number of companies about my needs, I was able to find one that seemed to be able to meet my needs without costing an arm and a leg.  Money wasn’t a big concern, but at the same time, I didn’t want to pay more than I needed for the service.

Over the course of a weekend, they were able to scan all of our business documents and port them to a digital format.  Not only am I looking forward to being able to search on the information, but I also like the fact that we will be a little more environmentally friendly.  Now, all we have to do is train the staff on the new system and we will be ready to go – that will take about a week or so.

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I told him he needed to come up with a new filing system, preferably one that involved storing the documents somewhere else.  He didn’t have the money for off site storage, so I then suggested that he hire a document imaging service company so he could store all of his company papers electronically, taking care of the need for a physical paper trail. 

I looked up the number for a local document scanning solution provider so that we could get an estimate.  My boyfriend was pleasantly surprised to find out that this was a solution that he could afford.  And now that all of his documents are going to be stored digitally, his staff would actually have the room to move around the office.  I even bought a floor plant for the newly cleared space.

Technorati Tags: document imaging service, document scanning solution